Administrative Assistant

Hunt Electric, LLC is looking for a full-time Administrative Assistant to join our team as the office receptionist/assistant in our technology building.

The essential role of the Administrative Assistant requires a professional and reliable team member who will be responsible for handling the front desk, managing weekly corporate ordering, facilitating the efficient operation of the building, and providing administrative support for the Technology and Service Divisions, Marketing and Prefabrication Departments, Division and Project Management, field and office personnel. This position requires someone who is self-motivated and has self-management of work with strong interpersonal skills.

Major Duties

• Front Desk Reception – receive and direct visitors and clients.

• Back up to Corporate Receptionist. Answer, screen, and transfer phone calls and emails.

• Office supply inventory. Maintain and order office supplies and furnishings in conjunction with the main office.

• Stock and maintain conference rooms and kitchen.

• Coordinate maintenance of office equipment.

• Prepare labels and schedule pick-ups with FedEx, and UPS.

• Assist with corporate events and quarterly meetings.

• Coordinate client and team breakfasts, lunches, and dinners.

• Schedule, coordinate and calendar meetings and appointments.

• Assist with the onboarding and offboarding of office/field staff and help HR with various tasks.

• Assist the VP of Marketing with conference registrations, calendaring and special events.

• Non-job and job-related travel for office/field employees. Make reservations for hotel, airfare, and car rentals.

• Fill out expense reports from credit card receipts for travel, business activities, company purchases, etc.

• General clerical duties include written correspondence, typing, copying, scanning, filing, record keeping, and mail.

• Prepare and modify documents, including reports, drafts, memos, job information database, budgets, contacts, PMP, and submittal standards database.

• Prepare agendas and documents for meetings. Record and distribute meeting minutes.

• Permits – pay for, drop off/pick up when needed, track for inspections.

• Create and print panel schedules, print and distribute plotter prints.

• Actively contributes to a positive team environment.

• Demonstrates dependability with regular attendance and compliance of scheduled work hours.

• Demonstrates an aptitude for learning, goal-oriented mindset for continual growth, with a “Can-Do” positive attitude.

• Other duties or locations as assigned by Manager.

Qualifications

• Proficient in Microsoft Office 360

• Professional Communication Skills – written and verbal with all levels of management.

• High school diploma or equivalent.

• Prefer one to three years of clerical experience.

• Excellent customer service and communication skills.

• Attention to detail and accuracy.

• Problem assessment and problem-solving.

• Clean driving record.

• Ability to lift and carry up to 25 pounds

As a full-time Administrative Assistant, you would also be eligible for an excellent benefits package, including medical, dental, life insurance, short and long-term disability, a 401(k) plan, and paid personal time (PTO).